The position exists to ensure that the management of the practice: 

• fully supports the delivery of quality clinical care by the practitioners 
• provides for appropriate rewards to the principals, employees, and patients. 

The Practice Manager is accountable for the provision of expert management services to the practice. 

These services are predominantly those of financial management and staff management. 

Specifically the Practice Manager will be accountable to the Principals of the practice for:

• the performance of staff other than practitioners 
• the organisational review and personnel management function for a team of staff carrying out a range of clerical, technical, and professional activities
• provision of accurate and timely financial data
• development of organisation systems to maximise productivity in the workplace
• development of business plans to meet the objectives of the practice and its principals
• maintenance of the assets of the practice
• continuous review of the operating environment of the practice
• Public Relations and marketing.

To be suitable for this position you must have:

• meticulous attention to detail
• ability to multi-task and work in fast-paced environment
• high quality customer service
• excellent documentation and communication skills
• ability to use discretion while working with sensitive information
• availability to start as early as 7.45am and finish as late as 6pm.

The person we are looking for is:

• professional
• reliable 
• compassionate
• a team player
• passionate about healthcare excellence.

What we offer

• A friendly and supportive workplace.
• A beautiful physical work environment close to town.
• Casual hourly rate based on experience (reviewed after three-month probation, with potential to change to permanent part-time).
• Opportunities for further development.

The role

The Payroll and Finance Officer forms part of the Finance Team and is responsible for providing proactive high level and high-quality support and coordination with payroll and accounts functions. 

• Support the maintenance of the accounting and payroll system/s (Xero Accounting Software).
• Coordinate the processing of fortnightly payroll payments, salary sacrifice, and superannuation contributions.
• Coordinate the lodgement and payment of superannuation.
• Assist in the preparation of BAS, FBT, and PAYG returns and ensure all compliance obligations are met.
• Process fortnightly payroll data into Xero accurately and in a timely manner.
• Ensure payroll reports and supporting documents are filed appropriately.
• Liaise with the salary sacrifice provider’s support team (Eziway) to ensure accurate and timely processes.
• Assist in internal and external audit processes.
• Manage leave requests and balances and monitor the payroll email account.
• Provide support in monitoring the accounts email inbox, processing all creditor invoices, and analysing for accuracy.
• Reconcile credit card payments, reconcile to statements, and following up missing source documents and incomplete information.
• Prepare monthly Reconciliations, including bank and other general ledger accounts as advised.
• Prepare and post monthly salary accruals.
• Provide support to the Finance Team in other finance and accounting functions, including the month-end reporting tasks.
• Provide training in Xero Expenses to new staff during the onboarding process.
• Work effectively and collaboratively with the Finance Team.
• Assist in the development, review, and implementation of payroll policies and procedures, and provide training and guidance to employees.
• Assist in continuous improvement projects within both payroll and finance functions.
• Support the Finance Manager with surge support as required.

Key selection criteria

• At least five years relevant work experience – specifically in payroll and finance, preferably in a non-profit or health care industry.
• Demonstrated experience in processing payroll, preferably in Xero.
• Demonstrated experience and understanding of the importance of supporting transparent and equitable procurement and contract management processes and procedures.
• A high level of attention to detail.
• Good knowledge of Microsoft Word, Excel, and Outlook.
• Good knowledge of general financial functions.
• Demonstrated ability to prioritise and meet deadlines in a high demand work environment.
• Excellent interpersonal, communication (verbal and written), and negotiation skills.

If you are looking for the opportunity to be part of a passionate and driven team and contribute to achieving our mission of ‘northern Queenslanders live happier, healthier, longer lives,’ we’d love to hear from you.

NQPHN aims to be an employer of choice for Indigenous Australians, and we encourage Aboriginal and Torres Strait Islander people to apply for this role.

To view the updated* position description, please click here.

To view the updated* job advert, please click here.

Your application should include:

• cover letter including response to the key selection criteria (no more than two pages)
• your resume.

To submit an application for this position, please send your application to recruitment@nqphn.com.au

Applications close Monday 21 August 2023 at 5pm.

*The job advert and position description for this role was updated on Tuesday 8 August 2023 at 11.45am

Mackay Private Hospital offers multidisciplinary inpatient and day program services across the specialties of orthopaedic rehabilitation, general rehabilitation, general medical, and mental health services working intricately with its partners at the Mackay Base Hospital and the Mater Private Hospital as well as local community services.

The medical, allied health and nursing team strive to provide best practice, evidence based interdisciplinary care to the occupants of the facility, including access to a full day program for mental health inpatients, a large and well-equipped therapy gym, and a hydrotherapy pool. Allied Health staff also work alongside the medical team to assess and admit patients to the day rehabilitation program which can offer full day, half day, and sessional programs.

Mackay Private Hospital is looking to recruit dedicated and enthusiastic staff that pride themselves in working with the wider interdisciplinary team, provide excellent patient care, and can bring new ideas to a service that has even more that it can offer. Offering relocation assistance, support with professional development, and mentoring and career progression.

If this sounds like the specialised type of workplace for you, then we would love to hear from you today! Please email mackay@aurorahealth.com.au or call (07) 4942 3848.

Mackay Private Hospital offers multidisciplinary inpatient and day program services across the specialties of orthopaedic rehabilitation, general rehabilitation, general medical, and mental health services working intricately with its partners at the Mackay Base Hospital and the Mater Private Hospital as well as local community services.

The medical, allied health and nursing team strive to provide best practice, evidence based interdisciplinary care to the occupants of the facility, including access to a full day program for mental health inpatients, a large and well-equipped therapy gym, and a hydrotherapy pool. Allied Health staff also work alongside the medical team to assess and admit patients to the day rehabilitation program which can offer full day, half day and sessional programs.

Mackay Private Hospital is looking to recruit dedicated and enthusiastic staff that pride themselves in working with the wider interdisciplinary team, provide excellent patient care and can bring new ideas to a service that has even more that it can offer. Offering relocation assistance, support with professional development, and mentoring and career progression.

If this sounds like the specialised type of workplace for you, then we would love to hear from you today! Please email mackay@aurorahealth.com.au or call (07) 4942 3848.